Refunds & Cancellation Policy

This policy applies to all students applying for or enrolled in various academic programs offered by Bahra University, including undergraduate, postgraduate, diploma, certificate, and professional courses. It covers all types of fees paid to the University, including tuition fees, academic fees, and other institutional charges, unless specifically stated otherwise.

• Student: Any individual who has applied for admission, been offered admission, or is currently enrolled in any program at Bahra University.
• Fee: Refers to all payments made by the student to the University, including tuition fees, admission fees, caution deposit, and any other applicable charges.
• Cancellation: Refers to the withdrawal of admission either by the student voluntarily or by the University due to administrative, academic, or disciplinary reasons.
• Commencement of Classes: The official start date of academic sessions as notified by the University.

Students who wish to cancel their admission must submit a formal written request to the Admissions Office either via registered email or through a signed physical application. The request should clearly mention the reason for cancellation and must be accompanied by relevant documents such as fee receipts and admission confirmation.

The effective date of cancellation will be considered as the date on which the request is officially received by the University. Verbal or informal requests will not be considered valid. Students are advised to retain acknowledgment of their cancellation request for future reference.

If a student decides to withdraw their admission before the commencement of classes, they will be eligible for a refund of the fees paid, after deduction of a nominal processing fee. This deduction is applicable to cover administrative and processing costs incurred by the University.

Refunds in such cases will generally be processed quickly, subject to submission of all required documents and verification by the concerned department.

If a student withdraws after the commencement of classes, the refund (if applicable) will be calculated on a pro-rata basis, depending on the duration for which the student has attended the program.

As the academic session progresses, the refundable amount may decrease significantly. In certain cases, especially after a specified period, no refund may be applicable. The University reserves the right to determine refund eligibility based on internal academic and administrative policies.

Certain components of the fee are non-refundable under all circumstances. These include, but are not limited to:

• Application or Registration Fee
• Admission Processing Fee
• Prospectus Fee (if applicable)
• Any administrative or one-time charges

In the event that Bahra University cancels a program or withdraws an offer of admission due to unforeseen circumstances such as insufficient enrollment, regulatory changes, or other administrative reasons, students will be entitled to a full refund of the fees paid. Such refunds will be processed without any deductions and within a reasonable time frame.

To initiate a refund, students must submit a formal refund request along with all necessary supporting documents, including:

• Fee payment receipts
• Admission letter or confirmation email
• Valid identity proof
• Bank account details for refund processing

All refund requests will be reviewed and verified by the concerned department. Upon approval, the refund will be processed within 15–30 working days. The amount will be credited either through the original mode of payment or directly to the student’s bank account. Delays may occur in cases of incomplete documentation or discrepancies in submitted details.

• No refund will be provided in cases where a student is expelled or suspended due to disciplinary reasons.
• Refund requests submitted after the deadlines specified by the University may not be entertained.
• The University reserves the right to deduct charges for services already rendered, including academic instruction, use of facilities, and administrative expenses.
• Any disputes regarding refunds must be raised within a reasonable time period, as specified by the University.

Bahra University reserves the right to review, modify, or update this Refunds & Cancellation Policy at any time to ensure compliance with regulatory requirements and institutional needs. Any changes made to the policy will be effective immediately upon publication on official platforms.

All matters related to refunds, cancellations, or disputes arising from this policy shall be governed by the laws of India. Any legal proceedings shall fall under the jurisdiction of the courts located in Himachal Pradesh.